To be in good academic standing, students must be matriculated in the School of Arts & Sciences, which means that they have enrolled intending to pursue a BA, BS, or BFA degree. Matriculated students who have earned up to 29 credits will be in good academic standing if they have a cumulative index of 1.7 or better. Matriculated students who have earned 30 credits or more will be in good academic standing if they have a cumulative index of 2.0 or better. Transfer credits from other institutions will be considered when determining the number of credits earned, but the grades earned at these institutions will not be included in the cumulative index.
Full-time students are not permitted to matriculate beyond 12 consecutive semesters, and part-time students are not permitted to matriculate beyond 24 consecutive semesters. Therefore, beginning with the first semester of matriculation, a student must complete a certain percentage of the credits attempted in order to remain in good academic standing. Courses from which students have withdrawn or for which they have received an Incomplete or NG do not count as completed courses.
Students who fail to meet the standards for academic progress (cumulative index) or pursuit (percentage of cumulative attempted credits earned) will be placed on federal financial aid warning for the following semester. If the student has not been restored to good academic standing by the end of the effective semester, the student will be dismissed from the School of Arts & Sciences, and will lose ALL financial aid eligibility, including loans. When a student’s failure to meet satisfactory academic standing is the result of unusual mitigating circumstances, the student may request an appeal to be placed on financial aid probation. The circumstances must be fully documented and judged to be compelling by the SAS Dean’s office, and the student must complete an academic plan that specifies exact conditions that must be met in order to be restored to good academic standing. Students who fail to regain good academic standing at the end of the financial aid probation period will be dismissed from the School of Arts & Sciences.
School of Arts & Sciences Attempted Credits Guidelines
|Total Credits Attempted*
||Must Earn at Least (%)
|1-55 credits hours
||50% of scheduled credit hours
|56 through 90 credit hours
||60% of scheduled credit hours
|91 credit hours and above
||70% of scheduled credit hours
|*Transfer credits included
School of Arts & Sciences Completed Credits Guidelines
|Required Credits Earned*
|1 - 29 cr.
|*Transfer credits included
The following grades are considered failures: F and D in courses where higher grade is specified within the program requirements.
The School of Arts & Sciences uses a system of grading to represent the quality of a student’s academic achievement. In general, the grade of C indicates that the student has fulfilled satisfactorily the objectives and standards set for a course examination or assignment, with respect to information, reflection, and expression.
The grade of B indicates that the student’s achievement is more than satisfactory in all respects.
The grade of A represents distinctive superiority, marked by care in research, a high level of originality and insight in approaching problems, and sophistication in oral and written expression.
The grade A may be modified by a “-” and grades B, and C may be modified by a “+” or a “-” to indicate more precisely the quality of accomplishment.
Work that is less than satisfactory in some respect, yet passable, is graded D.
The grade of F represents a failure to achieve satisfactorily the objectives and standards set, whether for a unit of work or for a course. A course grade of F means that the credits cannot be counted toward the degree.
When a course in which a student has received an F grade is repeated successfully, an R grade may be attached to the original F grade. When an R is attached, the original F grade will appear on the transcript as FR, but the F grade will not be calculated as part of the cumulative GPA. The R-grade course carries no quality points and no credit value. A course in which an F has been received may be repeated only once.
Generally a course in which a D grade was received may not be repeated, except when the School or Department requires a minimum grade for a specific course and that minimum is stated in the catalog. For courses in which a minimum grade is required, the D grade is not considered a passing grade. Therefore the course may be repeated and an ‘Application for an R grade’ may be submitted.
A student who is satisfactorily passing a course with a legitimate reason for not completing the remainder of the work in the course, e.g. an assignment or exam, may request of the instructor a grade of I (Incomplete). If the request is approved, a contract must be made between the student and the instructor which details the work to be completed, and the date by which it must be submitted to the instructor. The contract must be signed by the student and the instructor. The instructor submits the contract with the I to the Dean’s office.
In order to resolve an incomplete grade all required work for the Fall semester is due to the instructor by the first day of Spring semester, and the grade is due in the Registrar’s office by February 1st. All required work for the Spring semester is due to the instructor by June 15, and the grade is due in the Registrar’s office by July 1.
Incomplete grades received during the Summer sessions or the Intersession must be resolved no later than one month after the last day of class. Students must submit the completed work in time for the instructor to submit a final grade by that date.
Extensions beyond these dates may be granted only by the Dean of the School of Arts & Sciences. If a student fails to complete the work of the course by the appropriate date, the I becomes an IF and will be calculated as a failing grade in the student’s grade point average.
The pass/fail option is offered to juniors and seniors in the School to encourage them to elect courses outside their field of special competence. Students may register for one course each semester on the pass/fail basis, and may choose any course which is not a degree requirement or offered by their major or minor department. It is expected that students electing this option will have an index of 2.0 or better. Pass/fail is also used for courses that do not carry credit toward the degree.
Grade Appeal Process
A grade grievance is a dispute over a final course grade due to:
- Alleged violation(s) of stated grading policy in the course syllabus
- Alleged violations of due process.
a. grading criteria were not distributed to students
b. grading criteria were not applied uniformly to students
A student appealing a final grade in a SAS course must follow the process below:
1. The student will contact the course instructor to discuss the final course grade within two weeks of receiving the course grade. (If the instructor does not respond within a week, the student should contact the department/division chair.)
2. If a resolution is not reached with the instructor, the student will discuss the grade dispute with the department/division chair. The chair will act as a facilitator in the discussion, first, with the student and, second, with the faculty member. The department/division chair will describe the SAS grade appeal process to the student, including what constitutes a grade grievance, the submission deadlines and required supporting materials. The department/division chair will note the date and nature of all communications. (If the department/division chair is the course instructor in the grade dispute, a former department/division chair or another department member will assume this role instead.)
3. If a resolution is not reached with the department/division chair, the student may appeal to the Grade Appeals Committee by submission of a written Grade Appeal Form. The student can download this form from the CNR intranet or obtain a hard copy from the SAS Dean’s Office.
4. With the Grade Appeal Form, the student will submit:
a. a statement explaining the grounds for the appeal
b. the course syllabus
c. any additional grading guidelines from the instructor
d. any documentation relevant to the appeal such as e-mail correspondence, graded exams, quizzes, assignments, papers and projects.
5. The Grade Appeal Form, along with the student’s statement, and any supporting documentation, must be submitted to the SAS Dean’s office on or before the following date:
January 20 for a Fall semester course
February 20 for a Winter semester course
June 20 for a Spring semester course
August 20 for a Summer semester course
(If the above date falls on a weekend or holiday, the due date would be considered the following business day.)
6. The Dean’s Office will note the date of receipt of the Grade Appeal Form, student statement and supporting documentation. The Dean will contact the department/division chair to inquire whether the chair met with the student and the faculty member regarding the final course grade. If these conditions have not been met, the Dean will inform the student that the appeal cannot go forward. If these conditions have been met, the Dean will send a copy of all the documents listed in number 4 to the instructor within a week of receiving the documents from the student.
7. Within a week of receiving these documents, the instructor will write a response and forward this to the Dean.
8. On receiving the response from the instructor, the Dean will assemble the documents listed in number 4 and the instructor’s response for the Grade Appeals Committee. The Dean will forward these materials to the Grade Appeals Committee within a week of receiving the response from the instructor.
9. Within two weeks of receipt of the complete package and adherence to all steps in the SAS grade appeals process, the Grade Appeals Committee will initiate its review. The Committee, comprised of five elected SAS faculty, may request additional information or consultation from the faculty member, the department/division chair and the student as they deem necessary.
10. The Committee will notify the Dean, in writing, of their action to either deny the grade appeal or to recommend a change of grade to the Dean. The Dean will communicate the decision of the Grade Appeals Committee in writing to the student and the instructor within one week of receiving the decision.
For convenience in estimating and expressing a student’s academic achievement, grades for courses are assigned quality points on the following scale:
Each course grade for a semester, a year, or cumulatively is expressed in quality points which are multiplied by the number of credits attached to the course. The sum of these products is then divided by the total number of credits attempted during the semester (or during the year, or cumulatively) and the result, usually carried out two places, is the academic index and is used in determining the qualifications for honors and for graduation.
Full-time matriculated students are permitted to audit one course a semester without charge. Auditors are expected to attend classes regularly, but they neither participate nor receive credit. Non-matriculated students may audit a course for one half the usual tuition charge.
- Students will be allowed to overpoint a maximum of 21 credits in a semester with a maximum number of six courses (of three or more credits).
- Students will be allowed to overpoint no more than three semesters in their four years. Exceptions are made for Honors students.
- First-year students are not allowed to overpoint.
- Students are not allowed to overpoint until both the writing and math skills levels of the core are completed.
Credit overpointing must be approved by the major advisor and the Dean. Financial aid may not be available for any credits taken above 16.5, so students should speak with the Bursar and Financial Aid offices.
Final examinations are normally given to help assess the student’s achievement in course work. (Faculty members may choose to omit the final examination in favor of an equivalent paper or project to be due no earlier than the first day of the examination period.) These examinations are held each year in December and May.
Unexcused absence from a final examination incurs an F in the course. To be excused an absence must be reported ahead of time, or, in the case of unforeseen circumstances, must be reported to the Dean during the scheduled time of the examination. Students who miss a regularly scheduled examination for serious reasons may, with permission from the Dean, request a special examination.
The administration and faculty of the School of Arts & Sciences consider both attendance at class and thorough preparation for class to be implicit in the academic responsibility of the student. Students learn through interaction with their teachers and other students. Therefore, it is expected that all students will attend classes and be active participants.
Attendance policies for courses are stated in course syllabi. Attendance is monitored in compliance with Federal Regulations. A student who has missed two consecutive weeks of classes and has not contacted the instructor may be withdrawn from the course and financial aid returned to the funding source.
Student who miss an announced quiz or test through class absence receive an F on that quiz or test unless they present a satisfactory excuse to their instructor.
Students are expected to wait 15 minutes beyond the scheduled beginning of a class for an instructor who may be delayed. Notices will be posted on classroom doors whenever classes are canceled because of a professor’s absence. Students should also check their CNR email and Canvas accounts for any messages from the professor.
Full-time students may drop a course at any time within the first two weeks of the semester. During the first two weeks of the semester there is no charge for Drop/Add if the same number of credits is maintained. Courses may be added within the first week of the semester with the permission of the student’s chairperson or advisor. Courses may also be added during the second week of the semester, but need the additional approval of the instructor and the Dean or the Associate Dean. With the permission of the chairperson or advisor, the instructor in the course, and the Dean or the Associate Dean, a student may withdraw from a course without failing at any time on or before November 1 for the Fall semester or April 1 for the Spring semester. If a student withdraws after the first two weeks of class and before the November 1/April 1 deadline, a grade of W will be assigned. Students who have a legitimate reason for withdrawing from a course after this deadline must speak to the Dean or Associate Dean and be granted special permission to withdraw. Poor performance is not considered a legitimate reason for withdrawing after the deadline. Unauthorized withdrawal from a course typically results in a failing grade.
A student who plans to withdraw from the School of Arts & Sciences should make an appointment in the Office of the Dean for an exit interview.
Administrative withdrawal is exercised by the Dean of the School of Arts & Sciences when a student has neither withdrawn nor gone on leave, but has not been in attendance for one academic year. Students who wish to return to the School at a later date must apply for readmission through the Dean’s Office.
Leave of Absence Policy
A Leave of Absence may be appropriate if the student intends to return to the College following a temporary absence for compelling reasons, which may include but are not limited to:
- Family emergencies
- Medical reasons
- Military service
Prior to the beginning of the semester, a student may request from the Dean of their respective school a Leave of Absence from their studies for up to one academic year. Once the semester has begun, students may request a Leave of Absence from their studies for up to 180 days. In the latter instance, a student receiving federal loans retains their in-school status for a maximum of 180 days.
The request for a Leave of Absence must be made in writing, and submitted with supporting documentation, to the Dean, who will review it and either approve or deny the request. The Dean will not consider nor approve a Leave of Absence for any student receiving Financial Aid without the student first attending Financial Aid Counseling. If the Leave of Absence is approved, the student remains enrolled in the School. In the event that the student is unable to return following the leave of absence period, the regular withdrawal procedure will be followed and the student will incur financial liability.
Medical Leave of Absence (MLOA): A MLOA is a way to temporarily suspend a student’s academic record and allow time for the student to be well enough to continue their course of study. Ordinarily, a MLOA is granted for one semester and students must be in good academic standing to qualify. You should consider applying for a Medical Leave if and when you become aware that your health problems (physical, mental, or emotional), are interfering with your ability to continue studies. For information on how to request a MLOA, please visit this section located in the Student Handbook.
In general, credits for courses from an accredited, degree-granting institution are acceptable for transfer, up to a maximum of 75. The number of transfer credits accepted will be based upon a careful review of the individual student’s transcript. Transcripts of transfer students are evaluated individually by the Office of Admission in consultation with the Dean. No transfer credit is given for the grade of D. Transfer students who have completed an Associate in Arts with a minimum of 60 credits will be granted junior status. The official transcript must indicate the completion of the Associate degree. For students with Associate’s degrees from institutions with which the School of Arts & Sciences has articulation agreements, the liberal arts core requirements will usually be satisfied. For students with the Associate in Arts Degree from other institutions, the liberal arts core requirements will be satisfied, assuming the skills requirements in mathematics and writing are also met. In addition, if a student would like to receive credit for an elementary level foreign language taken at another institution, two semesters of that foreign language are needed to transfer credits. Students with Associate’s degrees who are deemed to have fulfilled the liberal arts core are encouraged, but not required, to complete the 3-credit INS 400 - Viewpoints: Special Topics course.
Student wishing to take courses at another institution should obtain permission from their advisor and the Dean. Students who have completed 75 credits or more may not take courses at a two-year school.
Credits and grades from courses completed elsewhere are not counted towards the cumulative grade point average with the exception of courses taken at another school of the College, and courses taken under Visiting Student and Study Abroad programs.
Summer Session and Intersession
Student planning to take Summer or Intersession courses at another college or university must obtain permission for their program beforehand from their Advisor and the Dean with a Prior Approval Form. A student is limited to 3 credits during Intersession and 12 credits in Summer session. No student who has earned 75 credits toward his or her degree will be permitted to take courses at a two-year college. Students who have been granted permission to take Summer or Intersession courses at another institution should, upon completing them, have an official transcript of the grades sent to the Registrar of The College of New Rochelle. Only courses with earned grades of C- or better will be credited toward the degree.
Students enrolled in the School of Arts & Sciences are permitted to take courses in other schools of the College. The inter-school registration form must be approved first by the Dean of the school in which the student is matriculated (“home school”) to ensure that the student has the proper preparation, and then the Dean of the school in which the student wishes to take credits that semester. Credits taken by a student outside of the school in which she/he is matriculated will be billed at the rate of her/his “home” school.
Sophomores, juniors and seniors are honored for their academic achievements at Honors Convocation which is held during Family Weekend in the Fall. Seniors are honored at the Hooding and Awards Ceremony held during Commencement week in the Spring. The following criteria are used for Honors and Dean’s List:
- Only Fall and Spring Semester indices may be used to qualify for Honors and Dean’s List;
- For each of these semesters, students must have taken a minimum of 12 credits for letter grades, excluding courses only offered on a Pass/Fail basis;
- Only students who have a minimum index of 3.3 for each semester will be eligible for Honors or Dean’s List;
- The two semester indices will be averaged giving a cumulative index for the academic year;
- Students whose cumulative index for the year is 3.7 or better will be Honors students;
- Students whose cumulative index for the year is 3.3 to 3.6999 will be Dean’s List students.
Special circumstances will be reviewed by the Dean on an individual basis.
For a degree from the School of Arts & Sciences of The College of New Rochelle the candidate must ordinarily complete approximately half of the required 120 credit hours in residence, that is, at The College of New Rochelle. (“In residence” is not to be confused with “resident,” which applies to students who live in residence halls.)
Of the minimum requirement of credits in residence, at least 30 must be done on a junior or senior level. (See Index: Class Standing .) Ordinarily, at least half of the credits required for the major must be taken in residence.
Credits earned elsewhere may be used toward meeting the School’s degree requirements in a variety of circumstances. Students who have completed 75 credits or more may not take courses at a two-year school.
A minimum index of 2.0 for all work done in the School of Arts & Sciences is required for the degree. Unless otherwise specified, a minimum index of 2.0 in the major is required for graduation.
Credits and grades from courses completed elsewhere are not counted in calculating the index for graduation, with the exception of courses taken at another school of the College, and courses taken under Visiting Student and Study Abroad programs.
Students who are lacking six credits or fewer to complete the graduation requirements may participate in the May commencement ceremony provided they are otherwise eligible for graduation (i.e., they currently meet the school and major index requirements); the official date of graduation will be the graduation date which follows the date of the completed course work. To participate in the May ceremony, the credits required for the graduation must be completed during the summer session immediately following graduation.
At commencement, those students who have attained a cumulative index of 3.5 will graduate cum laude; those whose index is 3.7 will graduate magna cum laude; and those whose index is 3.9 will graduate summa cum laude. The level of honors is based on the index of all work done in the School.
College and Departmental Awards
These awards are granted at the Hooding and Awards Ceremony and are based on academic excellence, qualities of leadership, and service to the community as expressed in the College’s Mission Statement.
Students whose index in their major field is 3.5 or above are eligible for departmental honors at graduation, provided they meet other requirements as may be laid down by the individual department.
Academic Code of Conduct
The College of New Rochelle believes that students in the School of Arts and Sciences should be responsible for setting, maintaining, and supporting moral and intellectual standards for themselves and others. Those standards are assumed to be ones that reflect credit on the College, its students, and its guests. The Student Code of Conduct is located in the Student Handbook.
In addition, students are expected to conduct themselves in a manner consistent with the principles set forth in the following three statements.
A. Statement of Intellectual Responsibility Among Students at The College of New Rochelle
Each person’s education is the product of her own intellectual effort and participation in a process of critical exchange. The College can only educate those who are willing to submit their own work and ideas to critical assessment, and who do not interfere with the participation of others in the critical process. Therefore, the College considers it a violation of the requirements of intellectual responsibility to submit work that is not one’s own or otherwise to subvert the conditions under which academic work is performed by oneself or by others.
Failure by a student to conduct herself in a manner consistent with the principles set forth above may in serious instances jeopardize the student’s continued association with the College. The College reserves the right to exclude at any time students whose conduct or academic standing it regards as unsatisfactory. In such cases, fees are not refunded or remitted in whole or in part, and neither the College nor any of its officers consider themselves to be under any liability whatsoever for such exclusion.
For the purposes of this code, academic dishonesty is defined to include, but is not limited to: plagiarism, cheating on exams, making answers to exams available to others, falsifying academic records or research data, or forging or otherwise misusing academic documents.
Examples of plagiarism include, but are not limited to:
- Copying words from another source without both quoting and citing that source
- Paraphrasing the work of another without properly citing that work
- Using so much of a source, even with proper citation, that there is minimal original work produced
- Submitting a purchased paper, or having someone else complete an assignment represented as one’s own
- Copying or otherwise fabricating an image, recording, or work of art without acknowledging the original source
- Turning in work that was previously created for other purposes; for instance, in a previous class without the instructor’s prior approval
Article II - Student Responsibility
Section 1. In undertaking studies in the School of Arts & Sciences at The College of New Rochelle every student agrees to abide by the above Statement of Intellectual Responsibility.
Section 2. Orderly and honorable conduct of examinations is the individual and collective responsibility of the students concerned, in accordance with the above statement. Students are expected to conduct themselves in a manner consistent with the
The Honor Pledge reads as follows: “On my honor, I promise not to give or receive aid on examinations and not to plagiarize the work I submit. I understand the consequences of my actions, in accordance with SAS Policy regarding cheating and plagiarism.”
Article III - Faculty Responsibility
Section 1. Promotion of the aims of the Statement of Intellectual Responsibility is a general responsibility of the faculty.
Section 2. Every member of the faculty has a specific responsibility to explain the implications of the Statement for each of his or her own courses, including a specification of the conditions under which academic work in those courses is to be performed. This Statement should be indicated clearly in each course syllabus.
Section 3. It is expected that class examinations will be proctored, so that the instructor will be available to answer any questions that may arise.
Article IV - Procedure for Enforcement of Policy
Faculty policies with regard to intellectual dishonesty shall include the penalty to be imposed when cheating or plagiarism is discovered. Penalties within a course may include but are not limited to failure for a given assignment or failure in a course. Instructors are encouraged to meet with students regarding allegations of academic dishonesty before filing a report with the Dean. Cases in which the faculty member determines a student has violated the policy shall be reported to the Dean promptly. A copy of the report submitted to the Dean will be forwarded to the student by the Dean forthwith. A student has the right to clarify or refute any report of academic dishonesty by submitting a written statement to the Dean within 10 days of the receipt of the report. The Dean in consultation with the faculty will investigate and may take further action including suspension from the College. Students may appeal a decision by the Dean directly to the Senior Vice President of Academic Affairs. The decision of the SVPAA shall be final.
Students may appeal the final grade they have received in a class as a result of violating the Academic Code of Conduct by following the Grade Appeal Process as outlined in the SAS Catalog. If the student chooses not to dispute the report submitted to the Dean or fails to dispute the charge satisfactorily, a copy of the final report will be sent to the student’s academic advisor. In any allegation of intellectual dishonesty, every effort will be made to ensure justice; whenever warranted, educational assistance rather than adversary proceedings will be sought.
If a student witnesses a violation of the Honor Code, she has two options: (1) she may notify the professor of the violation, or (2) she may choose to confront the violator herself, giving her the option to come forward. In either case, the procedure outlined above should be followed.
B. Statement on Freedom of Expression and Dissent
The College of New Rochelle prizes and defends freedom of speech and dissent. It affirms the right of teachers and students to teach and learn, free from coercive force and intimidation and subject only to the constraints of reasoned discourse and peaceful conduct. It also recognizes that such freedoms and rights entail responsibilities for one’s actions. Thus the College assures and protects the rights of its members to express their views. The College considers disruption of classes (whether, for example, by the abridgment of free expression in a class or by obstructing access to books, course materials, or the place in which the class normally meets) or of other academic activity to be a serious offense that damages the integrity of an academic institution.
C. Statement on Respect for Persons
Respect for the rights, dignity, and integrity of others, as well as one’s self is essential for the well-being of an academic community. Actions by any students that do not reflect such mutual respect are damaging to each of us and hence damaging to The College of New Rochelle.
Higher Education Reauthorization Act, Complaint Procedure
The 1992 Higher Education Reauthorization Act sets out the following complaint procedure:
Any person who believes he or she has been aggrieved by an institution on or after March 8, 1993 may file a written complaint with the New York State Department of Education within three years of the alleged incidents.
For all types of complaints, the first course of action must be to try to resolve the complaint with the administration of the college or university involved. If all grievance procedures within the institution have been exhausted, a written appeal may be sent for review by the Office of Higher Education at the following addresses:
- Complaints concerning programs in fields leading to professional licensure (e.g., nursing) should be directed to the Office of the Professions, Professional Education Program Review, Education Building, 2 West, Albany, NY 12234.
- All other complaints should be sent to the New York State Education Department Office of College and University Evaluation, Education Building, 5 North Mezzanine, 89 Washington Avenue, Albany, NY 12234.
The School of Arts & Sciences reserves the right to require, at any time, the withdrawal of a student who does not maintain a satisfactory standard of scholarship; who cannot remain in the College without detriment to health; or who, in the judgment of School authorities, fails to live up to its standards and regulations.
Students and Religious Observance
The College of New Rochelle subscribes to the guidelines on student and religious observance adopted in September 1986 by the Commission on Independent Colleges and Universities. It is the intent of the College to reasonably accommodate the individual student’s religious obligations and practices without penalty when they may conflict with academic responsibilities. This reasonable accommodation is based on the good faith effort of the faculty and administration, and due notice by the student to the faculty or administration of the anticipated religious observance. Accordingly,
- the College will provide to each student who is absent from school because of his or her religious obligations and practices an equivalent opportunity to make up any examination, study, or work requirements which may have been missed because of such absence on any particular day or days;
- the College requires the student who will be absent because of his or her religious obligations and practices to notify the instructor in writing. This should be done prior to the absence, but in no case later than the 15th day after the first day of each scheduled class in the semester;
- the College agrees to exercise the fullest measure of good faith, and agrees that no adverse or prejudicial effects should result to any student who avails himself or herself of the institution’s guidelines on religious observances.