The Graduate School has seven academic terms within a 12-month period for its courses on the main campus: Fall semester, January Intersession, Spring semester, Summer Session I, Summer Session II, Summer Session III and August Institutes. Courses off campus, especially at the School’s partnership sites, may follow different schedules.
Normal hours of operation for the Graduate School are 10:00 am-7:00 pm, Monday through Thursday and 8:30 am-4:30 pm on Fridays. During January Intersession, August Institutes, school breaks and when classes are not in session, the Graduate School office hours are 10:00 am-6:00 pm Monday through Thursday and 8:30 am-4:30 pm on Fridays. Please note all offices are closed the week between Christmas and New Year’s Day.
Upon acceptance into the Graduate School, students are required to participate in an initial orientation advisement session. A full-time faculty member will be assigned to each student and will function as the student’s advisor for all subsequent semesters. The advising process provides an opportunity for the student to discuss with their advisor program certification and licensing requirements, and career plans. It is required that students contact their advisors each semester to schedule an appointment for advisement. For all students, the Associate Dean and Dean remain available for consultation and advice.
All students must meet with their advisors prior to registration. Information about the upcoming term’s courses, the dates for registration, and the times for registration are available on the College’s website and are also available upon request from the Division and Dean’s offices. Before taking any course, students must complete the registration process. They first meet with their advisor and obtain online approval for the course(s) they plan to take. Once an advisor has entered their approval, it may not be changed by anyone except the advisor, Dean or Associate Dean. Students must then complete their online registration, and pay the tuition (or secure their loan).
Full-time students are permitted to register for 9 credits during the Fall and Spring terms, and part-time students may register for up to 6 credits. Under special circumstances and with the Dean’s signature, a full-time student may register for more than 9 credits. During the shorter academic terms (Intersession, Summer I, Summer II, August Institutes), students should have a conversation with their advisor regarding the maximum credits recommended to be taken.
Students are strongly advised to register as soon as possible in order to avoid being closed out of a course or having a course cancelled due to lack of enrollment.
Maintaining Matriculated Status
Students are responsible for completing 20% of their program each year. Students are bound by the guidelines/regulations in the catalog in the semester of entrance. Failure to maintain this minimum progression results in academic probation which could then lead to dismissal if not addressed in a timely fashion. Students are required to inform the Dean in writing and request a leave of absence if they are unable to complete 20% of their program in any given academic year. (See section for Leave of Absence)
Admission to Candidacy
After formal acceptance and matriculation into a program, the next benchmark in seeking a master’s degree, advanced diploma, or certificate is admission to candidacy. Students must have achieved a minimum cumulative grade index of B (3.0). In addition, the Dean and faculty of the program will judge the suitability of the student for further progress towards the degree and for suitability for the chosen professional field. Suitability for the field is determined in part by professional performance, as indicated by: (a) demonstrating suitable behavior in academic and professional settings; (b) demonstrating appropriate interpersonal skills; (c) demonstrating appropriate dispositions required for the profession: and (d) demonstrating personal maturity and ethical behavior.
In addition, prior to admission to candidacy, students admitted with undergraduate prerequisite deficiencies must have completed those deficiencies with a grade of “C” or better for undergraduate coursework or “B” or better for graduate coursework.
Students will be notified in writing of their admission to candidacy. Students not admitted to candidacy may be asked to withdraw from the program. During the student’s course of study, there may be subsequent occasions for evaluation of suitability. Faculty will review each student’s progress prior to placement in and during field-based experiences, such as practica, student teaching, and internships.
Leave of Absence Policy
A Leave of Absence may be appropriate if the student intends to return to the College following a temporary absence for compelling reasons, which may include but are not limited to:
- Family emergencies
- Medical reasons
- Military service
Prior to the beginning of the semester, a student may request from the Dean of their respective school a Leave of Absence from their studies for up to one academic year. Once the semester has begun, students may request a Leave of Absence from their studies for up to 180 days. In the latter instance, a student receiving federal loans retains their in-school status for a maximum of 180 days.
The request for a Leave of Absence must be made in writing, and submitted with supporting documentation, to the Dean, who will review it and either approve or deny the request. The Dean will not consider nor approve a Leave of Absence for any student receiving Financial Aid without the student first attending Financial Aid Counseling. If the Leave of Absence is approved, the student remains enrolled in the School. In the event that the student is unable to return following the leave of absence period, the regular withdrawal procedure will be followed and the student will incur financial liability.
Medical Leave of Absence (MLOA): A MLOA is a way to temporarily suspend a student’s academic record and allow time for the student to be well enough to continue their course of study. Ordinarily, a MLOA is granted for one semester and students must be in good academic standing to qualify. You should consider applying for a Medical Leave if and when you become aware that your health problems (physical, mental, or emotional), are interfering with your ability to continue studies. For information on how to request a MLOA, please visit this section located in the Student Handbook.
Filing the Application for Graduation
In order to graduate in January, May, or August, degree requirements must be completed by the end of the Fall semester, the Spring semester, or the Summer terms, respectively. Every candidate for graduation must file an application by November 1 for January graduation, by March 1 for May graduation, and by June 30 for August graduation. Students who seek New York State certification in their field must apply online at the New York State Education Department’s website at www.highered.nysed.gov/tcert.
Students are allowed five years to complete all credit requirements for their certificate, degree, or advanced diploma. Students who do not complete their degree requirements in five years must obtain approval from the Dean for a time extension. Credits taken more than five years prior to the expected date of graduation must be evaluated by the Dean.
The master’s degree requires the satisfactory completion of a culminating experience, which may be a comprehensive examination, a research project or thesis, a detailed practicum, student teaching, or internship or a combination, depending upon the program. For all programs, students must have a cumulative average of B (3.0) in their coursework. All candidates for the M.S. in Education and the M.A. in Art Education must show mastery, at the acceptable level, of all competencies required for the degree and for appropriate certification from the State of New York.
To participate in commencement exercises, graduate students must complete all the degree requirements prior to the date of commencement, submit a completed Graduation packet at an exit interview scheduled by the Division office, and pay the graduation fee.
Certification Workshop Series
New York State requires the completion of two-hour each seminars in Identifying and Reporting Suspected Child Abuse and Maltreatment and in Violence Prevention, along with a six-hour DASA: Dignity for All Students/Bullying Prevention Training in those degree programs leading to teacher certification and certain other professional licenses. For teacher education programs leading to initial certification, additional workshops are required. These workshops are now provided for degree-seeking students as an approved part of the curriculum in each program leading to teacher certification and for certain professional licenses. Consult your Division Office, your advisor, and the website for details about these workshops.
New York State Teacher Certification Examinations
“New York State Teacher Certification Examinations (NYSTCE) address New York Education Law and Commissioner’s Regulations, which require prospective New York State educators to pass designated tests as a requirement for receiving state certification.” If you have questions regarding the test(s) required for a specific certification, please feel free to contact your advisor for assistance. In addition, the New York State Education Department can be reached using the following contact information: Website: http://www.nysed.gov; Telephone: (518) 474-3901.
If you have questions regarding test registration, administration procedures, admission tickets to the exams and/or score reports, please contact the NYSTCE using the following contact information: Website: www.nystce.nesinc.com ; Telephone: (413)256-2882. *New York State Teacher Certification Examinations™, 2006-2007 Legislation Bulletin
New York State requires fingerprint supported criminal history background checks for applicants for certification and all prospective employees of school districts, charter schools and BOCES. If you have a criminal history, the State will determine whether there is any basis for possible denial of certification. The following College of New Rochelle graduate degree programs require fingerprinting as part of the New York State certification requirements:
All Teacher Education programs
All Educational Leadership programs
Guidance and Counseling
New York State has streamlined the fingerprinting process by posting both the application and much of the information pertaining to fingerprinting online through the TEACH website at www.NYSED.gov. The College of New Rochelle office of Safety and Security offers fingerprinting services periodically throughout the Fall and Spring semesters. Please the division offices or visit the State website at www.highered.nysed.gov/tcert/ospra for further details.
If you plan to student teach or do fieldwork in the NYC Public Schools, it is necessary to be fingerprinted at the NYC Board of Education Office, 65 Court Street, 3rd Floor, Brooklyn. They can be reached at 718-935-4537 for further information.
Students enrolled in Art Therapy/Counseling, Marriage and Family Therapy or Mental Health Counseling are required to submit their fingerprints to the Office of the Professions when applying for licensure and will need to be fingerprinted prior to any required fieldwork, practicum or internship.
To audit a Graduate School course, a student must have the permission of the Dean and the course professor. The tuition will be one half of the current tuition rate per credit. An audit registration may not be changed for credit once a course has begun. For registration procedures, contact the division office.
Other Course Information
Students should be advised that a scheduled course may be canceled if the course is under-enrolled. If a course is due to be closed because of over enrollment, enrollment preference will be given to matriculated students over nonmatriculated students.
No more than six credits may be taken as independent study. An independent study course can either be for one student or for a small group of students. Approval for independent study course work must be obtained from the Dean.
Students who begin a graduate course by auditing or taking it for in-service credits may not, subsequent to the beginning of the course, register retroactively for graduate credits.
Please note that students may only pursue one masters degree at a time. There are some cases, where a student can pursue a degree and a related certificate simultaneously.
Any inter-school registration at The College of New Rochelle must be approved by both the Dean of the school in which the student is matriculated and the Dean of the school in which the student wishes to take credits that semester. Credits taken by a student outside of the school in which she/he is matriculated will be billed at the rate of her/his “home” school.
Students are expected to attend all sessions of courses and complete all assigned work. Whenever unusual circumstances make regular attendance impossible, the student should consult with the instructor to make special arrangements. All such arrangements must be in writing and have the written approval of the Dean.
Attendance is monitored in compliance with Federal regulations. A student who has missed two consecutive weeks of classes and has not contacted the instructor may be withdrawn from the course and the financial aid returned to the funding source.
The Graduate School seeks to prepare students for professional roles within their fields. Congruent to the mission of the College, the Graduate School holds students to high standards of ethical and professional practice. The knowledge of and adherence to standards of professional ethics and practice is an integral part of professional preparation at The College of New Rochelle.
Faculty members and students have an obligation to maintain high standards of academic integrity established by the Graduate School. Any alleged violations will be addressed by the faculty member with the student.
Academic honesty is expected of every student and is required to maintain high ethical standards. Cheating, forgery, alteration or misuse of College documents, records, or identification or any other unethical behavior may result in serious academic penalties, including dismissal.
Students are also expected to adhere to the Student Code of Conduct located in the Student Handbook.
- Professional Standards and Ethics
Students are expected to uphold standards of professional behavior in their coursework, internships, practica, student teaching, research projects, and other field-based experiences.
Students should be familiar with and follow the written code of standards and ethics accepted by the professional group in their respective disciplines, including standards of confidentiality and professional practice. In addition, students should understand and conform to proper research methods, ethical methods of research, and ethical goals of research.
- Violations of the Standards of Integrity include:
- Plagiarism: Taking and submitting as your own, without proper citation or credit, another person’s words or ideas, obtained from books, papers, periodicals, tables, videotapes, audio recordings, Internet messages, or other ideas or words received through the computer.
- Cheating/Improper Examination Procedures: Using any unauthorized aid during an examination or test. This includes, but is not limited to, writing the answers down prior to the exam for use during the exam, copying another person’s work, or obtaining copies of the exam prior to taking the test.
- Misuse of Academic Materials: Damaging, stealing, fabricating information or copying without proper permission any book, periodical, video tape, audio recording, computer program, tools for academic work, display, or written paper whether published or unpublished.
- Secondary Submission of Work: Submitting a paper or other project that has already been used for any other class, or buying or using another person’s work.
- Fabrication of Data: Creating or using false data or non-existent data in case studies, term projects and research efforts.
- Student Responsibility
Students are responsible for knowledge of proper ethics and standards. Ignorance will not be accepted as an excuse for any infraction of these guidelines.
- At the time of admission, this statement of academic integrity will be reviewed and signed by each student.
- Faculty members are responsible for identifying suspected violations of academic integrity.
- If the evidence is persuasive, faculty members should directly confront the student with their suspicion.
- If the student admits violation, the faculty member will apply a suitable sanction. Depending on the gravity of the case, this can include a grade of F on the assignment or course, and/or referral to the writing center, counseling or attendance in a designated seminar on academic integrity.a This agreement will be written, signed by both parties, and deposited with the Associate Dean. The Assistant Dean has the responsibility of informing the Academic Review committee b if there has been a prior offense.
- In cases where the student denies a violation, the faculty member will bring the matter to the attention of the Associate Dean who will convene the student in an effort to resolve the issue.
- In the absence of an admission of guilt, the faculty member may make a formal charge. To do this, the faculty member will present the documentation to the Associate Dean and the Academic Review Committee. The student will have the opportunity to make a written response to the charge. The Review Committee will hold a formal hearing within two weeks of receiving the formal charge, following the procedures detailed below.
- The Academic Review Committee will hear the evidence and make a recommendation to the Dean.
- The Dean can accept, reject, or modify the recommendations of the committee.
- The student may appeal to the Senior Vice President for Academic Affairs. The decision of the Senior Vice President for Academic Affairs is final.
- The student retains the right to file a grade grievance.
- The Academic Review Committee consists of four faculty members and one alternate elected by the full-time faculty to hear grade grievances and purported violations of academic integrity.
Student Rights and Procedures for Academic Review Committee Hearing Panel
All students involved have the right to:
- a closed hearing;
- have an advisor present if the office of the Dean is notified at least two (2) business days in advance of the hearing;
- have witnesses present if the office of the Dean is notified at least two (2) business days in advance of the hearing; and
Procedures for Academic Review Committee Hearing Panel
- Role of the Chairperson
The Chairperson of the hearing panel is responsible for maintaining an orderly hearing process. Only those persons recognized by the Chair may speak at the hearing. The Chair has the right to exclude persons from the hearing who are disruptive, or to postpone the hearing because of disruptive behavior.
- General Guidelines for Hearing Panel
- The Chair will inform the accused student of the hearing guidelines and that the hearing will be recorded by a note taker or tape recorded.
- The Chair will ask each panel member to introduce himself/herself and to relate his/her College affiliation.
- The Chair will read the incident or infraction report. This may be followed by panel questions.
- The person filing the report may make a statement, call witnesses, and add any pertinent information. This may be followed by panel questions.
- Other persons involved in filing the report may make a statement and add any pertinent information. This may be followed by panel questions.
- The accused student may make a statement, respond to the information presented, call witnesses, and ask questions of the person filing the report and/or the other persons involved. This may be followed by panel questions.
- The person filing the report makes a summary and final statement.
- The accused student makes a summary and final statement.
- The Chair concludes the hearing and explains the remaining procedures.
- The hearing panel deliberates in a closed session. The Chairperson makes a recommendation to the Dean in writing within two (2) business days of concluding the hearing.
- The Dean can accept, reject, or modify the recommendations of the committee and will send the student the written decision within two (2) business days of receiving the committee’s recommendation.
- The student may appeal to the Senior Vice President for Academic Affairs in writing within three (3) business days of receiving the Dean’s decision. The decision of the Senior Vice President for Academic Affairs is final.
Higher Education Reauthorization Act, Complaint Procedure
The 1992 Higher Education Reauthorization Act sets out the following complaint procedure:
Any person who believes he or she has been aggrieved by an institution on or after March 8, 1993 may file a written complaint with the New York State Department of Education within three years of the alleged incidents.
For all types of complaints, the first course of action must be to try to resolve the complaint with the administration of the college or university involved. If all grievance procedures within the institution have been exhausted, a written appeal may be sent for review by the Office of Higher Education at the following addresses:
- Complaints concerning programs in fields leading to professional licensure (e.g., nursing) should be directed to the Office of the Professions, Professional Education Program Review, Education Building, 2 West, Albany, NY 12234.
- All other complaints should be sent to the New York State Education Department Office of College and University Evaluation, Education Building, 5 North Mezzanine, 89 Washington Avenue, Albany, NY 12234.
All students are obliged to comply with the established requirements of the Graduate School and of their respective programs. It is expected that they will also conduct themselves with due regard for the rights of others and observe the usual standards of integrity with regard to the preparation of papers, reports, etc., and the taking of examinations. Failure to comply with requirements and regulations may lead to dismissal.
The academic progress and pursuit standards of the Graduate School are guidelines for maintaining satisfactory academic status during the time a student is matriculated.
Progress refers to the maintenance of a minimum cumulative grade point average. A student must have attained and, thereafter, continue to maintain a minimum cumulative average of 3.0. This is also the requirement for candidacy, as previously explained.
Pursuit refers to the minimum percentage of credits one must complete in a given academic year in pursuit of one’s certificate, degree, or professional diploma. Since there is a five-year limit to complete one’s program, a student must complete 20 percent of the credit requirements within an academic year. Students who do not complete their degree requirements in five years will be required to have their graduate credits evaluated before continuing their work.
Students who take a leave of absence and return after five years must reapply for admission and have their graduate credits evaluated by an the Dean before being permitted to continue their studies.
The typical matters that trigger violations of progress and pursuit criteria are: failing a course, not addressing incomplete grades in a timely manner (which become failures after a period of six weeks), and unofficially withdrawing from a course. A violation of progress and/or pursuit requirements leads to a notice of federal financial aid warning. If the federal financial warning is not rectified during the semester following notification, federal financial aid ineligibility and/or academic dismissal ensues.
A student receiving a low grade or a failing grade for a course can choose to retake the course, but a particular course may be retaken only once. The new grade supersedes the former grade in the student’s transcript record, with a notation (R) that the former course was retaken. The cumulative grade point average is calculated on the basis of the new grade. This is a way for students to rectify a low grade that placed them on academic probation/federal financial aid warning.
All students on federal financial aid probation require the signature of the Associate Dean to register for courses. Federal financial aid probation carries a particular caveat: not regaining good academic status jeopardizes eligibility for financial aid.
NOTE: Effective July 1, 2011, Federal Regulations (Sections 668.16(e), 668.32(f) and 668.34) require that schools monitor the academic progress of each applicant for federal financial assistance and that the school certify that the applicant is making satisfactory academic progress towards earning his/her degree. This determination of progress must be made at least once a year before the financial aid office disburses any federal aid for the subsequent semester.
The student must meet the following Institutional SAP requirements:
- Qualitative Standard - is at a high enough grade point average (GPA) to reach graduation standards
- Quantitative Standard (Pace) - completion of minimum credit hours to finish program
- Maximum Time Frame - undergraduate students must complete program within 150% of published requirement and for graduate programs of study, institution defines the maximum period based upon length of educational program. You must keep in mind that this is a non-appealable status. Students can continue in their program at their own expense provided they are otherwise academically eligible.
- submit a formal appeal for continued eligibility when he or she does not meet the minimum requirements after a grade period;
- indicate reason for not making academic progress;
- indicate what has changed that will allow them to regain eligibility;
- appeal must be filed within 30 days of notification that financial aid eligibility has been suspended.
Qualifications for an Appeal:
- Serious personal illness or injury that required extended recovery time;
- Death or serious illness of an immediate family member;
- Significant trauma that impaired the students emotional and/or physical health;
- Other documented circumstances ( i.e. natural disaster impacting the student or family›s home, and assault, etc).
During the Appeal process an individual Academic Plan must be developed to ensure that the student will mathematically be able to regain SAP by the end of the Academic Plan. An Appeal can only be approved if mathematically the student will make SAP by the end of the Academic Plan. If an Appeal is Approved, student will be placed on Financial Aid Probation. Student will remain eligible for Title IV funds during the Financial Aid Probation and must make SAP by the end of the specified time or he/she will lose Financial Aid Eligibility. All information must be submitted to the Office of the Registrar before the beginning of the next payment period
- Evaluate institutional SAP business procedures and make appropriate changes (i.e. new language and terminology must be used moving forward);
- Develop and implement a formal appeal process -
1. Financial Aid Warning - automatic
2. Financial Aid Probation - only after an approved appeal process and an academic plan
3. Pace-evaluate on regular intervals (i.e. after each payment period) to ensure completion within the maximum time frame
4. Create an individualized Academic Plan - clearly identifies how the student will regain eligibility
- Include transfer credits in the student’s Maximum Time Frame;
- Address the treatment of repeat coursework for measuring satisfactory progress;
- Inform student of changes in Title IV funds policy and of the requirements for progress or failure to make progress.
Academic Progress Review
The College of New Rochelle reviews the academic progress each academic semester. The review process begins at the end of each semester grading period to determine that the student is meeting the standards. The evaluation is based on the attempted credits and cumulative GPA charts. PACE is calculated by dividing the number of credits earned by the number of credits attempted. In a semester where the student’s semester has received incompletes or no grade, the student’s academic record will be evaluated at the end of the incomplete grade submission deadline or as soon as the grade entry has been completed.
Definition of Status
Federal Financial Aid Warning - This status is set when the student fails to meet the cumulative institutional standards. An evaluation is done at the end of each semester (i.e. Summer Terms, Fall, and Intersession/Spring - Note: Intersession and Spring are reviewed at the end of Spring). If the student is not meeting the completion percentages or the GPA requirement the student must be notified and at the end of the Financial Aid Warning semester the student must request an appeal. If an appeal is not granted or requested, this flag should automatically change to the Financial Aid Ineligible Flag after the end of the Warning Semester.
Federal Financial Aid Probation - This status is set manually when an appeal has been granted after the Financial Aid Warning. The student has developed a contract with their academic advisor to meet the institutional standards after a specified period of time. If the standards are not met within the specified contract this flag should automatically change to the Financial Aid Ineligible Flag.
Federal Financial Aid Ineligible - This status is set when the student fails to request or is denied an appeal after the Financial Aid Warning Flag. This flag is also set if the student is not successful in completing the contract agreed upon and is still not meeting institutional standards after the Financial Aid Probation Flag. Lastly, the flag will be set when a student has reached the Maximum Time Frame for his/her degree program. This flag should only be removed manually after a student’s record is reviewed.
Academic Dismissal - This status is set when the student has not met for 2 consecutive semester institutional standards and there is no longer an appeal possibility. This student is also no longer eligible for Financial Aid and the Ineligible flag should be set. This flag should only be removed manually after a student’s record is reviewed.
Transfer credits accepted for the student’s academic degree are counted when measuring the maximum time frame to complete the degree. Also, transfer credits listed on a student’s CNR academic transcript are counted as both credits attempted and credits earned for SAP purposes.
Transferring to another school within CNR
Upon transferring from one CNR school to another your Federal Financial Eligibility will be re-evaluated under the new program requirements. If determined to be eligible, the Federal Financial Aid Flag will not be carried over to the new program.
Withdrawal on Transcript
An official withdrawal is a student initiated withdrawal that will appear on the student’s transcript as a “W”. However, the unofficial withdrawal is a College initiated withdrawal and will appear on the student’s transcript as a “WX”. The “W” and “WX” are non-punitive grades and do not affect your cumulative GPA. However, they will affect the total of course completed as they must be calculated in the total credits attempted.
Students who have withdrawn from the College, or who have not attended for more than two semesters, and wish to be considered for readmission must contact their respective Office of the Dean or Campus. In addition, official transcripts for any college-level work completed following withdrawal from The College of New Rochelle must be submitted. Students who are returning to CNR after having stopped out need to fulfill the requirements that are in effect at the time of reentry. Academic progress will be reviewed upon readmission. Admissions decisions are exclusively separate from funding decisions. Students who apply to be readmitted are subject to the Financial Aid standards set forth by Title IV, HEA program assistance. All previous coursework at CNR must be included in each review of academic progress for federal and the college’s financial aid.
Regaining Financial Aid Eligibility
Students may still be able to regain eligibility for future semesters. This can be accomplished by the student enrolling at CNR at their own expense - without financial assistance. The student may also choose to complete coursework at another institution to correct an accrual deficit, provided the credits can be transferred to CNR. In addition, to be eligible to regain federal financial aid the student cannot have exhausted the maximum time frame.
|Total Credits Attempted*
||Must Earn at Least (%)
|60 credit hours and below
||20% of scheduled credit hours
|Required Credits Earned*
|1 - 60
- Transfer credits included
Graduate School Programs must be completed within 5 years and the Financial Aid Ineligible flag will be set when a student reaches the 5 year limit. Students will be flagged for Maximum Time Frame alert upon reaching the 4th year from the indicated matriculation date.
The following grades are considered failures:
GRS: F and IF
Note: When a student attends any of the other branches at CNR, he/she will receive a valid grade for his/her home school.
Grades and the Quality-Point Scale
The following symbols are used for grades and are assigned quality points on the following scale:
||4.00 qual. pts.
||2.00 qual. pts.
||Repeat for higher grade
||Audit, no credit
A signifies outstanding work in the course. B signifies solid and credible graduate-level performance. C represents passing work but of an unsatisfactory level for graduate degree seeking students. The plus/minus notations allow professors to add more nuanced evaluations to these basic significations. All student work falling below a C- level is considered failing. When a course is repeated successfully, an R may be assigned next to the original grade. When an R is assigned, the original grade will remain on the transcript but will no longer be calculated as part of the cumulative GPA. The newly obtained grade is final as such a course can only be repeated once. The P/F grade in a course is possible only with approval of the Dean before the second class session.
Withdrawal from Courses and the Grading Policy
A student wishing to withdraw from a course after having registered for it, even if the course has yet to commence, must discuss the withdrawal with the Associate Dean and submit an official signed transaction form to the office of the Registrar and Bursar. Both the student and the Assistant Dean must sign and date the form. An official withdrawal results in a W being entered on the student’s transcript. The W is not computed in the cumulative index, and it cannot subsequently be changed into a letter grade. The possibility of receiving a reimbursement depends upon when the student officially withdraws from a course. See Withdrawal Schedules/Refunds section of the catalog.
If a student does not officially withdraw from a course and never attends, the student will remain 100% financially liable for the course, and will receive a WX on their transcript. If a student does not officially withdraw from a course and simply stops attending prior to the 60% completion date of the course, the student will receive a WX. The student will not be graded and it will not impact the overall GPA. Please see the Withdrawal Schedules/Refunds section to determine financial liability.
Withdrawal from a course after 60% of the course is completed is not allowed. If a student stops attending after the 60% completion date of the course, the student will be graded accordingly. The student will be fully liable for the cost of the course.
An incomplete grade (I) will be considered for a student whose coursework has been satisfactory but is nevertheless incomplete on the last day of the course due to illness or to another reason judged serious and extenuating by the Graduate School. The student must submit the incomplete request form along with documentation regarding his/her extenuating circumstance to the Associate Dean. If approved, an Incomplete Grade Contract must be completed, indicating the nature of the work to be submitted and the date by which it is to be submitted to the professor. This extension period is normally six weeks but can be otherwise if the professor so judges. The contract must be signed by the student, the professor, and the Associate Dean; copies must be attached to the grade roster by the instructor and filed with the Office of the Registrar and with the Division Office. The professor retains a copy and the final copy is filed in the student’s folder.
When the contract is completed by the agreed date, the professor determines a course grade for the student and submits it to the Registrar. At that point the I grade is replaced by the new letter grade. Failure to file a revised grade shortly after the contracted date will result in the Registrar imposing a grade of IF for the student in that course.A grade of IF is calculated as an F in the student’s GPA.
Grade Grievance Policy and Procedure
If a student feels that he or she was not graded according to the syllabus for the course, the student has a right to contest the process by which the grade was determined.
What is a grade grievance?
A grade grievance is a dispute over a grade due to:
- Alleged violation(s) of the grading policy as stated in the Graduate School Catalog
- Alleged violation(s) of stated grading policy in a course:
- Alleged violations of due process, that is
- Criteria were not distributed to students
- Criteria were not applied uniformly to all students
PLEASE NOTE-a grade grievance is not simply a dispute about a grade, i.e. that the student feels they deserved a higher grade. Students must establish that there was a violation of procedure and support that in their statement.
What are examples of grade grievances?
- The professor required additional papers not listed in the syllabus.
- The professor’s grading scale is at variance with the Graduate Catalog.
- The professor eliminated requirements in the syllabus that adversely affected the student’s grade.
- The professor did not consistently follow the grading rubrics as listed.
- There was no syllabus, rubrics, or assignments.
What are insufficient reasons for a grade grievance?
- The student thought he or she deserved a higher grade.
- The student thought the effort was worth a higher grade.
- The grade was adversely affected by absences and/or lateness (as noted in the syllabus) and while the student believed it was legitimate, it was not documented nor supported (i.e. doctor’s notes etc.).
Grade Grievance Process
The following process must be observed when a student wishes to appeal a grade. The student must first initiate the Informal Process within 30 days of receiving their grade report.
- A student wishing to raise a question about a grade must first meet with the instructor to discuss the matter.
- If the student is dissatisfied with the instructor’s response, the student must then meet with the Associate Dean to discuss the situation.
- The Associate Dean will arrange a meeting with the faculty member to discuss the matter and potential suggestions for resolution.
- The faculty member will make a decision and communicate his/her decision in writing to the Associate Dean and the student within one week of the meeting.
- If the matter remains unresolved, the student may initiate the formal process of disputing the grade according to the grievance procedure guidelines below.
- The student filing the grievance must submit a written statement addressed to the Academic Review Committee along with a grade appeal form (available in the Division Office). The grievance must be filed no later than 30 days after the receipt of the faculty member’s decision. The statement must document the nature of the grievance, must include all relevant documentation including syllabus, papers, exams, etc., and should be forwarded to the Dean’s office. The Dean’s office will forward all materials to the Academic Review Committee.
- If it does not appear to be a legitimate grievance, as defined by the criteria and supported by the student’s statement, the Academic Review Committee will recommend to the Dean that it is not a legitimate grievance, there is no need for a hearing, and further recommend that the grade stand.
- The Academic Review Committee will notify the involved faculty member and the Associate Dean that a grievance has been filed and a copy of the student’s statement will be provided. The faculty member and the Associate Dean will be asked to submit written responses to the committee. The Academic Review Committee may ask for additional information from all parties prior to their deliberations to help acquaint itself with the circumstances of the grievance (e.g. supporting papers, grading criteria, syllabus, etc.).
The Academic Review Committee may consider that the grievance has merit. If the professor does not agree to re-evaluate the grade, the Academic Review Committee may call a hearing.
The Academic Review Committee may consider that the grievance has merit and the professor has decided not to participate in the grievance process. In that case, the Academic Review Committee may recommend that the Dean institute a grade change.
- The Academic Review Committee will review the materials received and the chair will make their recommendation in a written report to the Dean within 30 days after the written appeal is filed.
- The Dean will consider the committee’s recommendation and make a final decision within two weeks of receiving the committee’s recommendation. The Dean will send the final decision to the student in writing.
The Academic Review Committee is advisory to the Dean. The Dean makes the final decision. The policy, however, does note that the respect of Academic Freedom is a basic principle of the College. As such, the professor normally retains the right to issue assignments and grades provided those are administered fairly and in concordance with the syllabus.
Remember that students always have a right to seek clarification of a grade. However, in order to support a grievance, a student must clearly demonstrate a violation of policy.
Change of Program
A student who wishes to change from one division to another or change programs within a division after the completion of 12 credits must have an official change form signed by the Associate Dean and the Dean. A copy must be filed with the Office of the Registrar. A fee of $25 is charged for a change of program.
An official transcript bears the seal of the College and can be given to a student or mailed directly to an appropriate third party or agency designated by the individual student. An unofficial transcript is given to a student upon request and is marked student copy; it does not bear the seal of the College. Transcript requests should be signed and forwarded in writing to the Office of the Registrar by mail or in person with the appropriate fee enclosed (see Financial Information). No transcripts will be issued for students whose financial obligations to the College have not been paid in full. Transcripts of records submitted to the College from other institutions are not released by the Registrar or the Division office.
The College of New Rochelle subscribes to the guidelines on student and religious observance adopted in September 1986 by the Commission on Independent Colleges and Universities. It is the intent of the College to reasonably accommodate the individual student’s religious obligations and practices without penalty when they may conflict with academic responsibilities. This reasonable accommodation is based on the good faith effort of the faculty and administration and on due notice by the student to the faculty or administration of the anticipated religious observance.
- The College will provide to each student who is absent from school because of his or her religious obligations and practices an equivalent opportunity to make up any examination, study, or work requirements which may have been missed because of such absence on any particular day or days.
- The College requires the student who will be absent because of his or her religious obligations and practices to notify the instructor in writing. This should be done prior to the absence, but in no case later than the 15th day after the first day of each scheduled class in the semester.
- The College agrees to exercise the fullest measure of good faith, and agrees that no adverse or prejudicial effects should result to any student who avails himself or herself of the institution’s guidelines on religious observances.